General Manager of Finance/Treasurer - Kaylyn MacDonald
Accounts Receivable - ar@southglengarry.com
Accounts Payable - ap@southglengarry.com
Administration Support - info@southglengarry.com
Financial Services
Financial Services
The Finance Department is responsible for providing financial reporting, policies and procedures, services and support to other municipal departments . The key responsibilities of the department include:
- providing information, reports and analysis to Council and Department General Managers regarding financial operations;
- establishing and maintaining accounting systems and procedures relating to financial activities for municipal operations;
- billing and collecting municipal taxes;
- preparing the operating and capital budgets;
- processing accounts receivable and accounts payable;
- managing cash, investments and borrowing of funds;
- overseeing asset management planning;
- long-term financial planning including debt management;
- managing the annual audit function; and
- preparing the annual financial statements.
The Treasurer oversees the Financial Services Department. The Treasurer is appointed by Council and reports to the Chief Administrative Officer. In accordance with Section 286 of the Municipal Act, 2001, the Treasurer is responsible for handling all of the financial affairs of the municipality on behalf of and in the manner directed by Council.
By implementing an Asset Management Plan, the Township can meet new demands in a financially accountable framework while preserving the Township's quality of life. Ontario Regulation 588/17 entitled, "Asset Management Planning for Municipal Infrastructure" requires municipalities to upgrade their asset management plans in a number of prescribed areas over a 6-year phase in period. As of July 1, 2019, all municipalities had to adopt a strategic asset management policy to serve as a guide in the preparation and maintenance of the Asset Management Plan.
The purpose of the Strategic Asset Management Policy is to provide a framework for the development and implementation of the Township’s asset management program. It is intended to guide the consistent use of asset management across the organization, to facilitate logical and evidence-based decision-making for the management of municipal infrastructure assets and to support the delivery of sustainable community services now and in the future.
By using sound asset management practices, the Township will work to ensure that all municipal infrastructure assets meet expected performance levels and continue to provide desired service levels in the most efficient and effective manner. Linking service outcomes to infrastructure investment decisions will assist the Township in focusing on service driven, rather than budget driven, asset management approaches.
This policy demonstrates an organization-wide commitment to the good stewardship of municipal infrastructure assets, and to be accountable and transparent to the community through the adoption of best practices regarding asset management planning.
The Strategic Asset Management Policy was last reviewed and revised by Council on June 20, 2022.
Township Council conducts an annual review of the Township’s asset management progress to address implementation progress, impeding factors, and mitigating strategies. The most recent review was undertaken on May 21, 2024 and is summarized in the 2024 AMP Annual Review
Asset Management Plan (2024 Report)
The Asset Management Plan V2.0 includes the current level of service for the Township’s assets (roads, bridges, water, wastewater, stormwater, fleet, facilities, wharfs, trails, and parks). The current replacement value for all inventoried assets is $331,251,658, with the caveat that some assets are still being inventoried or having their inventory values updated.
The Township’s major source of revenue is property tax, which support operating costs related to the delivery of services as well as the required capital costs of maintaining infrastructure assets. Tax funded assets include roads, bridges, stormwater, fleet, facilities, wharfs, trails, and parks. These assets are also supported by funding from all levels of government. The estimated current replacement values for the tax-supported assets are:
- Roads, $91,285,654 (understated)
- Bridges, $77,889,125
- Stormwater, $1,882,043
- Fleet, $13,435,000
- Facilities, $46,820,481
- Wharfs, $3,000,000
- Trails, $6,954,407 (understated)
- Parks, $1,000,000
Rate supported services include utility charges (water and wastewater) which are supported by residents’ water bills. Utility services include capital, operating and maintenance costs for the Township’s water and wastewater systems. The estimated current replacement values for the rate-supported assets are:
- Water, $32,377,852
- Wastewater, $43,087,975
- Fleet, $420,000
- Facilities, $13,247,121
The Asset Management Plan V2.0 was adopted by Council on June 27, 2024. As the Asset Management Plan is considered a living document, there are ongoing revisions to the 10-year capital budgets to meet current needs.
Financial Information Returns
Your tax dollars go toward providing quality services for the community. The Township is continually monitoring the quality and performance of the services we provide through various means, one of which is the Ontario Municipal Performance Measurement Program.
Budget
Each year the Township General Managers prepare their operational and capital needs and submit them to the Treasurer to develop the Township budget. Council then reviews the budget in draft form and considers the various projects that are proposed, balancing the needs and wants of our vibrant community while considering the fairness of the taxation level.
Contact Us
Township of South Glengarry
6 Oak Street, PO Box 220
Lancaster ON K0C 1N0
Phone: 613-347-1166
Fax: 613-347-3411